[GPSCC-chat] Talking Them Lost Agenda Blues

[WB4D23 at aol.com]

December 12, 2014
 
Friends:  This email is a follow up to  my  expressions of frustration at 
the last monthly GPSCC meeting (and on other  occasions) that there is a lack 
of consistency in meeting planning and agenda  publication for our group.
 
For many years, we had a practice that whoever was preparing  the agenda 
for the next monthly meeting would send a request for agenda  items at least a 
week before the meeting, would post 
a draft agenda at least two days before the meeting, and post  a final 
agenda the afternoon of the meeting.  We used to use a regular  format (what I 
have been using when I have prepared agendas).  That  included regular agenda 
items, identified the presenters, the estimated time,  and whether the item 
was a report, a discussion, or something that needed a  decision at the 
meeting (or all of these).  If a proposal was to be made,  the text of the 
proposal would be included in the draft agenda to give people  advance notice of 
what was being discussed.  Obviously, any agenda can be  changed at the 
start of the meeting (i.e., approving or changing the agenda is  one of the 
first things we do in our "regular agenda").
 
Having a clear agenda helps people attending the meeting know  beforehand 
what they need to do to prepare for the meeting and helps them decide  if 
they are interested in attending.  Having a consistent format for an  agenda 
helps us remember what is our regular business, what are continuing  items of 
concern, and what events we need to be anticipating.
 
I can go ahead and make  a formal proposal to reinstate  what we did for 
years out of simple smartness; but is that really necessary and  do we want to 
take time in our meeting dealing with it instead of just taking  individual 
and collective responsibility to get back to previous good  habits?
 
In Struggle!   Warner
 
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