[GPSCC-chat] Agenda Item -- Information re GPUS QPNC Hosting

[WB4D23 at aol.com]

April 18, 2011
 
Folks:  I attended a March 31st teleconference held by  the Co-Chairs of 
the GPUS Annual National Meeting Committee (ANMC).  The  meeting also included 
GPUS activists from Iowa, Maryland, Virginia and North  Carolina.  Possible 
sites mentioned in the conversation for the 2012 GPUS  Presidential 
Nominating Convention (and GPUS ANM) included unspecified cities in  Iowa, 
Maryland, Virginia and Atlanta, GA (and my mention of San Jose,  CA).
 
Points of presentation addressing some questions GPSCC members  have had in 
our previous discussions:  Estimated Budget is in the range of  $50,000 -- 
less than the $80,000 approximate actual budget required for the  Chicago 
2008 convention (that involved change of site) and more than the $30,000  used 
as an approximate budget for ANMs without a nominating convention.   The 
recommendation for a minimum number of local volunteers was 4-5 and double  
that for a QPNC.  There was a strong emphasis on the need for local hosts  to 
adequately identify transportation, lodging and food information.   
 
Some specific comments about the Chicago 2008 logistics:   By the time the  
National Committee (State GP Delegates) chose Chicago by  vote among 
various proposals, the proposed site had been lost due to delay and  not posting a 
reservation fee.  The Palmer House, although known as among  the most 
expensive convention sites in Chicago, did negotiate discounts with the  ANMC.  
The Hostel that was one of the housing alternatives provided a  lesser cost 
alternative that helped mitigate attendance expenses, as did Chicago  public 
transportation.  
 
The ANMC Chairs requested that proposals be submitted by June  or July at 
the latest.  There is a GPUS ANM in August where the ANMC will  report on the 
status of proposals.
 
This morning I spoke with a staff person at San Jose State  University.  
She indicated that we would not need a campus organization or  faculty 
sponsor, that some dormitory rooms could be available for an event  during the last 
two weeks of June 2012, and that an on-campus food catering  contract might 
be available even though the student cafeteria would be on a  reduced menu 
and schedule during that time.  She said she would send me  some information 
by email and do some further checking with her supervisors in  gathering 
information (since she was an interim staffer for this  position).
 
Warner
 
 
 
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